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Portland Public Schools
School District 1J
Multnomah County, Oregon
INFORMAL REQUEST FOR PROPOSALS
FORMTEXT Title
Informal RFP No. FORMTEXT (optional: Use GTS number)
Proposals Due:Not Later than FORMTEXT PM PST, FORMTEXT Insert Month, Date, Year
Late proposals will not be accepted or considered.Submit Proposals to: FORMTEXT Department
FORMTEXT Name
Email: FORMTEXT insert email address
Direct Questions to:
Contact: FORMTEXT name
Email: FORMTEXT insert email address
Phone: FORMTEXT
Pre-Proposal Conference: (select one delete the other)
The District will not hold a pre-proposal meeting regarding this Request for Proposals.
OR
FORMDROPDOWN pre-proposal FORMDROPDOWN will be held on FORMTEXT Month day, year in the FORMTEXT conference room name Conference Room, located at FORMTEXT 501 N. Dixon Street, Portland, Oregon 97227. Attendance is FORMDROPDOWN 猫咪视频 conducts such meetings in order to clarify information provided in this Request for Proposal (RFP) and to provide interested proposers an opportunity to ask questions about the RFP. Statements made by the District抯 representatives at the conference are not binding on the District unless confirmed by written addendum.
Table of Contents
TOC \o "1-3" \h \z \u HYPERLINK \l "_Toc391027041" 1 Introduction PAGEREF _Toc391027041 \h 3
HYPERLINK \l "_Toc391027042" 1.1 Changes, additions, deletions or clarification PAGEREF _Toc391027042 \h 3
HYPERLINK \l "_Toc391027043" 2 Scope of Work PAGEREF _Toc391027043 \h 3
HYPERLINK \l "_Toc391027044" 2.1 PAGEREF _Toc391027044 \h 3
HYPERLINK \l "_Toc391027045" 2.2 Contractor Performance PAGEREF _Toc391027045 \h 3
HYPERLINK \l "_Toc391027046" 2.3 PAGEREF _Toc391027046 \h 3
HYPERLINK \l "_Toc391027047" 2.4 District Deliverables (if any) PAGEREF _Toc391027047 \h 3
HYPERLINK \l "_Toc391027048" 2.5 PAGEREF _Toc391027048 \h 3
HYPERLINK \l "_Toc391027049" 2.6 Contractor and Subcontractor Fingerprint-Based Criminal History Verification PAGEREF _Toc391027049 \h 3
HYPERLINK \l "_Toc391027050" 3 Proposal Format, Content, and Submission PAGEREF _Toc391027050 \h 4
HYPERLINK \l "_Toc391027051" 3.1 Proposal Format PAGEREF _Toc391027051 \h 4
HYPERLINK \l "_Toc391027052" 3.2 Proposal Content PAGEREF _Toc391027052 \h 4
HYPERLINK \l "_Toc391027053" 3.3 Proposal Submission PAGEREF _Toc391027053 \h 9
HYPERLINK \l "_Toc391027054" 4 Proposal Evaluation and Award PAGEREF _Toc391027054 \h 9
HYPERLINK \l "_Toc391027055" 4.1 Proposal Evaluation PAGEREF _Toc391027055 \h 9
HYPERLINK \l "_Toc391027056" 4.2 References PAGEREF _Toc391027056 \h 9
HYPERLINK \l "_Toc391027057" 5 IRFP Terms and Conditions; Protest of Solicitation or Award PAGEREF _Toc391027057 \h 9
HYPERLINK \l "_Toc391027058" 5.1 Proposer Cost of Response Preparation PAGEREF _Toc391027058 \h 9
HYPERLINK \l "_Toc391027059" 5.2 Proposal Validity PAGEREF _Toc391027059 \h 9
HYPERLINK \l "_Toc391027060" 6 Contract Terms and Conditions PAGEREF _Toc391027060 \h 9
HYPERLINK \l "_Toc391027061" 6.1 Contract Award and Term PAGEREF _Toc391027061 \h 9
Attachment A: Sample Contract (attach either the contract or the terms and conditions to be used)
Attachment B: Proposer Certification Form
Attachment C: Reference Form
Introduction
猫咪视频 (揇istrict�) seeks written, informal proposals from qualified vendors able to provide FORMTEXT insert services/goods to be provided.
Background
猫咪视频, founded in 1851, is a PK-12 urban 猫咪视频 district in Portland, Oregon. With more than 49,000 猫咪视频 in 81 猫咪视频s, it is one of the largest 猫咪视频 districts in the Pacific Northwest.
With highly trained teachers and staff; an engaged parent community; strong partnerships, and a focus on closing the racial educational achievement gap, PPS has seen significant gains in its graduation rate and has enjoyed steady enrollment growth. Thanks to the state Legislature, 猫咪视频 funding is improving and thanks to Portland voters, a PPS School Building Improvement Bond is now fueling the modernization of our aging 猫咪视频 buildings for 21st century learning.
Changes, additions, deletions or clarification
If the District determines that changes, additions, deletions or clarifications are necessary such information will be supplied by email.
Scope of Work
FORMTEXT
FORMTEXT
Contractor and Subcontractor Fingerprint-Based Criminal History Verification
The District requires all Contractor personnel working on 猫咪视频 sites to pass the District fingerprint-based criminal history verification. The Contractor is solely responsible for the cost of these verifications. The current cost is $82 and is subject to change. Proposers are advised to consider this cost when responding to price proposal evaluation criteria as the District will not pay for, or reimburse, such costs. Additional information about this verification process may be found at: HYPERLINK "http://www.pps.k12.or.us/departments/security-services/1102.htm"http://www.pps.k12.or.us/departments/security-services/1102.htm.
RFP Questions, Clarifications and Changes
Any Proposer requiring clarification of the information provided in this solicitation must submit specific questions or comments in writing to the Procurement Contact shown on page 1 of this document. Email is the preferred form of written communication. The deadline for submitting such questions is shown on page 1 of this document.
If selected for award, a proposer will be expected to execute a contract with the material terms and conditions of the sample contract included with the solicitation documents.� The material terms and conditions of the sample contract may be modified at the sole discretion of the owner upon determination that the modification is in the best interest of the owner.
If the proposer selected for award as a result of this RFP fails to agree to a contract with the material terms and conditions of the sample contract attached, the District may terminate negotiations with the proposer and commence negotiations with the next highest ranked proposer.
Proposal Format, Content, and Submission
Proposal Format
District proposal standards:
Proposal Includes Attachment B, Proposer Information Form, signed (see 3.2).
Proposal addresses all evaluation criteria in the order presented in 3.2.
Proposal is FORMTEXT pages or less in length, not including reports, resumes, and like attachments.
Proposal is complete and succinct; it does not include extraneous information.
Please do not include sales or promotional materials as part of proposal unless requested.
Proposal Content
Address all Written Evaluation Criteria listed in Table 3.2.1. Include reference and cost attachments if requested.
Include a completed Attachment B: Proposer Certifications and Representations. An authorized Proposer representative will sign the proposal by hand, and the attachment will be scanned and included as part of the Proposer抯 emailed response. Proposals lacking such a signature, or including only a typed signature, may be rejected as non-responsive.
Table 3.2.1 Address each of the following Evaluation Criteria completely, and in the order provided:
Written Evaluation Criteria FORMTEXT A. FORMTEXT Qualifications
FORMTEXT Proposer must currently hold the following license(s). Include a copy of the license and/or certifications in proposal.
FORMTEXT Proposer must currently hold the following certification(s). Include a copy of the certification(s) in proposal.
FORMTEXT
FORMTEXT Pass/Fail
FORMTEXT Maximum Points Available
FORMTEXT FORMTEXT FORMTEXT Organizational Structure, Proposed Partnerships and Subcontracting
FORMTEXT FORMTEXT Maximum Points Available
FORMTEXT FORMTEXT FORMTEXT Financial History and Capacity
FORMTEXT FORMTEXT Maximum Points Available
FORMTEXT
FORMTEXT FORMTEXT Experience
FORMTEXT Describe ## projects of similar scope and size, which proposing firm has completed on time, on budget and to a high quality standard. Provide the project start and end dates, client and cost.
FORMTEXT Provide the team proposed to perform the work and each member's relevant experience.
FORMTEXT If subcontracting a portion of the work: Describe ## projects of similar scope subcontractor completed on time, on budget and to a high quality standard. including project start and end dates, client and cost. Provide for all subcontractors. FORMTEXT Maximum Points Available
FORMTEXT FORMTEXT FORMTEXT Past Performance
FORMTEXT Were the projects described in 3.3.xx. completed on time and on budget? If not, why not?
FORMTEXT On Attachment C., provide ## positive, supporting references for the projects named above.
FORMTEXT Provide # supporting letters of recommendation from previous clients. FORMTEXT Such letters should address: ability to meet deadlines, accuracy of estimates and quality of work. FORMTEXT Maximum Points Available
FORMTEXT FORMTEXT FORMTEXT Proposed Key Staff and Staff Experience; Staff Capacity
FORMTEXT Describe the capacity of your firm to perform the scope of work provided in section 2.
FORMTEXT List the key staff proposed to perform the Work, if contracted. Describe the role of each key staff proposed and the percentage of his or her time which will be allotted to the project.
FORMTEXT Provide the resume of each key staff person proposed. Or: Describe the experience of the key staff and how he/she is ideally suited to his/her role on the project.
FORMTEXT Identify any portion of the scope of services which is proposed to or may be performed by a subcontractor. Identify the subcontractor(s) and the nature of the work to be performed. FORMTEXT Maximum Points Available
FORMTEXT
FORMTEXT FORMTEXT Functional Specifications FORMTEXT (Software specific)
FORMTEXT See attached Functional and Technical Checklist (Attachment XX) FORMTEXT Maximum Points Available
FORMTEXT FORMTEXT FORMTEXT Technical Specifications FORMTEXT (Software specific)
FORMTEXT See attached Functional and Technical Checklist (Attachment XX) FORMTEXT Maximum Points Available
FORMTEXT FORMTEXT FORMTEXT Software, versioning and upgrades FORMTEXT (Software specific)
FORMTEXT What is the upgrade cycle of the proposed software?
FORMTEXT How are upgrades documented?
FORMTEXT State the number of software versions currently supported.
FORMTEXT Providee supporting documentation for supported versions.
FORMTEXT What version do you propose for this scope of work and why? FORMTEXT Are other clients currently using this version - why or why not? FORMTEXT What was the first go live date of the proposed software in this version in full implementation and not in a beta test environment?
FORMTEXT List the clients currently utilizing the proposed version. This means the system is implemented and is not in a beta test environment.
FORMTEXT What enhancements, bugs or other issues will you be addressing in the next upgrade?
FORMTEXT Provide a roadmap of future upgrades for the next two years. FORMTEXT Maximum Points Available
FORMTEXT FORMTEXT FORMTEXT Ongoing Support and Maintenance FORMTEXT (Software specific)
FORMTEXT Describe the level of ongoing support and service provided clients including perameters around helpdesk support and guaranteed response times. FORMTEXT Maximum Points Available
FORMTEXT FORMTEXT FORMTEXT Training FORMTEXT (Software specific)
FORMTEXT FORMTEXT Maximum Points Available
FORMTEXT FORMTEXT FORMTEXT Implementation FORMTEXT (Software specific)
FORMTEXT FORMTEXT Maximum Points Available
FORMTEXT FORMTEXT FORMTEXT Design Philosophy and Approach FORMTEXT (A/E specific)
FORMTEXT Provide a draft project schedule for the scope of work.
FORMTEXT Describe any potential design or constructability issues identified and proposed solution(s).
FORMTEXT FORMTEXT Maximum Points Available
FORMTEXT FORMTEXT FORMTEXT Add additional Evaluation Criteria as Necessary
FORMTEXT FORMTEXT Maximum Points Available
FORMTEXT FORMTEXT FORMTEXT Price Proposal (or Fee, or Rate Proposal)
FORMTEXT Provide fee as specified in Attachment D. FORMTEXT Maximum Points Available
FORMTEXT Written Evaluation Criteria
Total Points Available: FORMTEXT 100
Interview Evaluation Criteria FORMTEXT A. FORMTEXT Proposed Key Staff and Staff Experience; Staff Capacity, Subcontracting
FORMTEXT
FORMTEXT FORMTEXT Maximum Points Available
FORMTEXT FORMTEXT FORMTEXT Add additional Evaluation Criteria as Necessary
FORMTEXT FORMTEXT Maximum Points Available
FORMTEXT FORMTEXT FORMTEXT Add additional Evaluation Criteria as Necessary
FORMTEXT FORMTEXT Maximum Points Available
FORMTEXT Interview Evaluation Criteria Total Points Available: FORMTEXT 100
Proposal Submission
Email signed proposal to the contact shown on the cover of this IRFP. Include the IRFP title and the name of the proposing firm in the subject line of the email. District will send any correspondence regarding this IRFP to the email address from which the proposal was received, unless otherwise indicated on Attachment B.
Proposal Evaluation and Award
Proposal Evaluation
An evaluator, or evaluation committee, will evaluate the proposals. Each evaluator will independently evaluate and score proposals in accordance with the Evaluation Criteria.
Evaluation
The District will commence serial negotiations with the highest-ranked eligible Proposer.
At any time during negotiations, the District may terminate negotiations with the highest ranked Proposer, or the eligible Proposer with whom it is currently negotiating if the District believes that:
The eligible Proposer is not negotiating in good faith; or
Further negotiations or negotiations with the eligible Proposer will not result in the parties agreeing to the terms and conditions of the final Contract in a timely manner.
If the District terminates negotiations with an eligible Proposer, the District may then commence negotiations with the next highest-ranked eligible Proposer.
The District reserves the right to negotiate final contract terms with the selected Proposer(s) to the fullest extent allowed by law and as in the best interest of the District.
References
The District reserves the right to investigate references, including customers other than those listed in a Proposer抯 submission. This inquiry may include without limitation investigation of past performance of any Proposer with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, completion or delivery of a project on schedule, and its lawful payment of employees and subcontractors.
IRFP Terms and Conditions; Protest of Solicitation or Award
Proposer Cost of Response Preparation
Proposers will bear sole responsibility for all costs incurred in preparing and providing their proposals in response to this RFP.
Submitted Materials are District Property
All materials submitted for any proportion of a Proposal in response to this RFP, or during any tier of this solicitation, will become the property of the District and will not be returned to proposers.
Proposal Validity
Proposals will remain valid for a period of FORMTEXT 45 days following the Proposal submission deadline.
Solicitation Cancellation, Rejection of a Proposal or All Proposals
The District may cancel the Procurement or reject any or all Proposals in accordance with ORS 279B.100.
The District is not liable to any Proposer for any loss or expense caused by or resulting from the cancellation of a solicitation or rejection of a Proposal.
Disputes
In case of any doubt or difference of opinion as to the items or service to be furnished under this RFP, or the interpretation of the provisions of the RFP, the decision of the District will be final and binding upon all parties.
Publicity
News releases relating to this RFP will not be made without prior approval by, and in coordination with, the District Community Involvement and Public Affairs Department.
Confidentiality
The District is subject to the Oregon Public Records Law (ORS 192.311 to 192.478), which requires the District to disclose all records generated or received in the transaction of District business, except as expressly exempted in ORS 192.345, 192.355, or other applicable law.� Examples of such exemptions are:� trade secrets (ORS 192.345 (2)) and computer programs (ORS 192.345 (15)).
The District will not disclose records submitted by a proposer that are exempt from disclosure under the Oregon Public Records Law, subject to the following procedures and limitations:
The Proposer shall mark all proposal pages containing the records it has determined as confidential under Oregon Public Records Law and shall segregate those pages in the following manner:
Such pages will be clearly marked 揅onfidential� on each page of the confidential document.
Proposer will separate confidential pages from its other Proposal pages y providing the confidential pages to the District in a separate envelope or package.
In its proposal, Proposer will cite the specific statutory exemption in Oregon Records Law exempting such pages from disclosure.
Items 5.10 a) and 5.10 b) will prevail in the event these provisions conflict with formatting or response instructions elsewhere in this document.
Proposers may not mark an entire Proposal confidential. Should a proposal be submitted in this manner, the District will hold no portion of the proposal as confidential, unless such a portion is segregated as per 5.10 b) and is determined exempt from Oregon Public Records Law.
Notwithstanding the above procedures, the District reserves the right to disclose information that the District determines, in its sole discretion, is not exempt from disclosure or that the District is directed to disclose by the Multnomah County District Attorney or a court of competent jurisdiction.
Prior to disclosing such information, the District will make reasonable attempts to notify the proposer of the pending disclosure.
Contract Terms and Conditions
Contract Award and Term
The District intends to award FORMDROPDOWN as a result of this RFP.
FORMTEXT [optional] The District will determine the number of contracts to be awarded at the time of contract award.
The contract term will be up to one year.
猫咪视频 Contract
Proposers are advised to thoroughly review and familiarize themselves with the District sample standard contract incorporated as Attachment A.
The successful proposer will be invited to enter into a contract in substantially the form attached hereto as Attachment A.
Any contract resulting from this RFP shall be based on the RFP documents and in compliance with 猫咪视频 Public Contracting Rules and the Public Contracting Code.
Insurance
Proposers are advised to carefully review the insurance requirements contained in the sample standard contract. Contractor will promptly provide Certificates of Insurance at the District抯 request.
File Review
After an Intent to Award has been issued, all Offerors are welcome to view the solicitation and evaluation file at District offices. 燞owever, a debrief and/or copies of documents in the solicitation file will not be available until after a contract has been fully executed.
PORTLAND PUBLIC SCHOOLS, SCHOOL DISTRICT NO. 1J,
MULTNOMAH COUNTY, OREGON
REQUEST FOR PROPOSAL
RFP NO. FORMTEXT
FORMTEXT Title FORMTEXT
The undersigned hereby certifies that Proposer:
Has the authority and/or responsibility to submit a proposal and to represent the organization in all phases of this RFP process.
Has submitted information that is true and accurate to the best of their knowledge and understands that any false statement may disqualify this proposal from further consideration or be cause for contract termination.
Is a FORMCHECKBOX Resident Proposer, FORMCHECKBOX Non-Resident Proposer, as defined in ORS 279A.120, of the State of Oregon.
ORS 279A.120 (2) states "For the purposes of awarding a public contract, a contracting agency shall:
Give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal; and
Add a percent increase to the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.�
"Resident bidder" means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a "resident bidder". (ORS 279A.120 (b))
"Non-resident bidder" means a bidder who is not a "resident bidder" as defined above. (ORS 279A.120 (a))
Has not discriminated and will not discriminate, in violation of subsection (1) of ORS 279A.110, against a disadvantaged business enterprise, a minority-owned business, a women-owned business, a business that a service-disabled veteran owns or an emerging small business in obtaining any required subcontracts.
TAX CERTIFICATION
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s泃襲鉼�魠瘑艐茓䦆���q�r�s�菎蓫蕧藣%�脎炭ǹ檳嚈墮{kd墮塕�?檳�%h颮�h颮�5�>*CJOJQJ\乛J"h颮�h颮�5丆JOJQJ\乛Jh颮�h颮�h颮�h颮�5丆JOJQJ^Jh颮�CJOJQJ^JUh颮�h颮�5丆JOJQJ^Jh颮�h颮�CJOJQJ^J,h颮�h颮�CJOJPJQJ^JaJnHtHh颮�h颮�CJOJQJh颮�h颮�CJOJQJaJh颮�h颮�CJOJQJ\乤J(jh颮�h颮�CJOJQJU\乤J � The Proposer attests in writing that they have complied with the tax laws of this state and of political subdivision of this state for no fewer than six years preceding the date of the solicitation closing. Applicable tax laws include, but are not limited to, ORS�305.620, ORS Chapters�316, 317, and�318, any tax provisions imposed by a political subdivision that apply to the Proposer or to the performance of the Contract, and any rules and regulations that implement or enforce those tax laws.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS - The Proposer certifies to the best of its knowledge and belief that neither it nor any of its principals:
Are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from submitting bids or proposals by any federal, state or local entity, department or agency;
Have within a five-year period preceding the date of this certification been convicted of fraud or any other criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract, embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
Are presently indicted for or otherwise criminally charged with commission of any of the offenses enumerated in paragraph 6.2. of this certification;
Have, within a five-year period preceding the date of this certification had a judgment entered against proposer or its principals arising out of the performance of a public or private contract;
Have pending in any state or federal court any litigation in which there is a claim against proposer or any of its principals arising out of the performance of a public or private contract; and
Have within a five-year period preceding the date of this certification had one or more public contracts (federal, state, or local) terminated for any reason related to contract performance.
ATTACHMENT B
PROPOSER CERTIFICATIONS AND REPRESENTATIONS
Where Proposer is unable to certify to any of the statements in this certification, Proposer shall attach an explanation to their offer. The inability to certify to all of the statements shall not necessarily preclude Proposer from award of a contract under this procurement.
Acknowledges Receipt of Addenda No's. _____________ through __________________ inclusive.
PROPOSER扴 EMPLOYERS FEDERAL TAX IDENTIFICATION NUMBER (EIN) ______________________ OR
SOCIAL SECURITY IDENTIFICATION NUMBER___________________________________________________
FAILURE TO SIGN AND SUBMIT THIS FORM MAY BE CAUSE FOR PROPOSAL REJECTION
Date
Signature Name
(Please Print)
Company Name
Street Address
City ____________________ State___ Zip
Phone __________________ FAX E-Mail
PORTLAND PUBLIC SCHOOLS, SCHOOL DISTRICT NO. 1J,
MULTNOMAH COUNTY, OREGON
REQUEST FOR PROPOSAL
RFP NO. FORMTEXT
FORMTEXT Title FORMTEXT
The number of references required by this solicitation is 3.
Reference 1 Name of Company: FORMTEXT FORMCHECKBOX Sole Proprietor FORMCHECKBOX FORMCHECKBOX Corporation FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Limited Liability Company
FORMCHECKBOX Local/State/Federal Agency FORMCHECKBOX FORMCHECKBOX Nonprofit Corporation FORMCHECKBOX Other [describe:] FORMTEXT Address: FORMTEXT Contact Name & Title: FORMTEXT Phone: FORMTEXT Email: FORMTEXT Contract Start Date & End Date: FORMTEXT Contract Amount: FORMTEXT Description of Services/Goods Provided: FORMTEXT
Reference 2 Name of Company: FORMTEXT FORMCHECKBOX Sole Proprietor FORMCHECKBOX FORMCHECKBOX Corporation FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Limited Liability Company
FORMCHECKBOX Local/State/Federal Agency FORMCHECKBOX FORMCHECKBOX Nonprofit Corporation FORMCHECKBOX Other [describe:] FORMTEXT Address: FORMTEXT Contact Name & Title: FORMTEXT Phone: FORMTEXT Email: FORMTEXT Contract Start Date & End Date: FORMTEXT Contract Amount: FORMTEXT Description of Services/Goods Provided: FORMTEXT
Reference 3 Name of Company: FORMTEXT FORMCHECKBOX S魠瘑u�陥€�D��艐計�����q�������������~$
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The District will attempt to contact references via phone, email, or both. If the District is unsuccessful in contacting any of your references or if it does not receive a response from any reference a锑梧茑萼捺鲟鬣�����&�'��
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PAGE 4
Page PAGE 3 of NUMPAGES 13 Rev. 120720
Page PAGE 1 of NUMPAGES 13 Rev. 010419
ATTACHMENT B
PROPOSER CERTIFICATIONS AND REPRESENTATIONS
ATTACHMENT C
PROPOSER REFERENCE SHEET
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